Downloads
These work aids and decision making tools are for students, employees, and external partners in 蘑菇视频 community engagement activities.
蘑菇视频 employees may also use the downloads in their support work for students and community partners.
Downloads for Students
Downloads for Staff and Faculty
Downloads for Community Partners
- (do not use if you are making an invoice for Miscellaneous Payments)
Useful Links
Links have been organized into groups for specific audiences and their activity uses. 蘑菇视频 employees may also use the linked resources in their support work for students and community partners.
Links for Students
Community Connect 蘑菇视频: Primary location for finding opportunities and sharing opportunities in the 蘑菇视频 community. Check back often for new postings and as new Community-Engaged courses and educational activities are added.
: Find and start 蘑菇视频 Bothell student groups for community-engaged activities. Students from other campuses may attend as guests or visitors to some events hosted by Bothell student groups, but the group members generally need to be from 蘑菇视频 Bothell. Student organizations are financially supported by student payments from their own campus, so the participation benefits need to stay with the students who are paying for them.
: Find and start 蘑菇视频 Seattle student groups for community-engaged activities. Students from other campuses may attend as guests or visitors to some events hosted by Seattle student groups, but the group members generally need to be from 蘑菇视频 Seattle. Student organizations are financially supported by student payments from their own campus, so the participation benefits need to stay with the students who are paying for them.
: Find and start 蘑菇视频 Tacoma student groups for community-engaged activities. Students from other campuses may attend as guests or visitors to some events hosted by Tacoma student groups, but the group members generally need to be from 蘑菇视频 Tacoma. Student organizations are financially supported by student payments from their own campus, so the participation benefits need to stay with the students who are paying for them.
: A starting point for 蘑菇视频 Bothell students to learn more courses, research, and other community-engaged opportunities available to 蘑菇视频 Bothell students.
: A dedicated center for 蘑菇视频 Seattle students to cultivate leadership and community engagement in their educational journey. This webpage also links to courses, scholarship and fellowships, internships, and degree information. Some community-engaged research opportunities are linked through the CELE page (primarily through the Mary Gates Scholarships), but most research opportunities are posted through departmental webpages or for undergraduates in the Office of Undergraduate Research.
: Students can find community-engaged courses and research opportunities throughout 蘑菇视频 Tacoma but there is not a campus-specific resource that focuses on learning and research. The Center for Student Involvement has volunteer opportunities and other extracurriculars. Students should check 蘑菇视频 Tacoma departmental webpages for more information on community-engaged courses and research for those programs.
: Resources for 蘑菇视频 Bothell students receiving need-based scholarships and aid. Additional financial and tax resources are provided by Student Fiscal Services (see below).
蘑菇视频 Seattle: Student Financial Aid: Resources for 蘑菇视频 Seattle students receiving need-based scholarships and aid. Additional financial and tax resources are provided by Student Fiscal Services (see below).
: Resources for 蘑菇视频 Tacoma students receiving need-based scholarships and aid. Additional financial and tax resources are provided by Student Fiscal Services (see below).
Links to the Forms for Increase in Aid Requests: Links to the forms used by undergraduate and graduate students who have had a change in financial situation and are requesting a raise to the amount of need-based payments they can receive. See Student Payments聽resources for more information on the different payment thresholds for need-based payments and calculated cost of attendance which may impact student participation in paid community-engaged activities.
: Supporting students at all 蘑菇视频 campuses, Student Fiscal Services provides the billing, payment, tax reporting, and an initial point of contact for payment questions through Student Accounts. If students are receiving need-based payments, they should initially contact the aid/scholarship office for their specific campus (see above) and contact Student Fiscal Services for finance questions that are not about need-based payments.
: Additional tax information and resources for students, including information on ITINs, international taxes, and more. Students should also look at Student Fiscal Services (see above), which is the primary resource for all 蘑菇视频 students.
: Information here, including taxes, is specific for payments for student positions that are paid through 蘑菇视频 Payroll. International students can find tax information on other types of payments through their campus鈥� International Student Services, Student Fiscal Services, and 蘑菇视频 Tax Office (all in the 鈥楲inks for Students鈥� on this webpage).
Center for International Relations & Cultural Leadership Exchange: CIRCLE is a hub for connecting 蘑菇视频 international students with domestic opportunities and domestic students with international opportunities, focusing on the global connections that make 蘑菇视频 students thrive at school and in their future. Besides support for students, CIRCLE has a large knowledge base and network of support services and partnerships that can support community engagement activities.
: For international students with visas sponsored by 蘑菇视频 Bothell or attending 蘑菇视频 Bothell. Meet with advisors to learn which paid and unpaid community-engaged activities can be participated in, applying for an SSN, and for tax reporting resources. For additional tax resources, see links listed above in the 鈥楶ayment, Aid, and Taxes鈥� section.
: For international students with visas sponsored by 蘑菇视频 Seattle or attending 蘑菇视频 Seattle. Meet with advisors to learn which paid and unpaid community-engaged activities can be participated in, applying for an SSN, and for tax reporting resources. For additional tax resources, see links listed above in the 鈥楶ayment, Aid, and Taxes鈥� section.
: For international students with visas sponsored by 蘑菇视频 Seattle or attending 蘑菇视频 Seattle. Meet with advisors to learn which paid and unpaid community-engaged activities can be participated in, applying for an SSN, and for tax reporting resources. For additional tax resources, see links listed above in the 鈥楶ayment, Aid, and Taxes鈥� section.
: Resources for 蘑菇视频 Bothell students, including students of all residential and documentation statuses, while they are finding paid and unpaid community-engaged opportunities.
: Resources for 蘑菇视频 Seattle students, including students of all residential and documentation statuses, while they are finding paid and unpaid community-engaged opportunities.
: Resources for 蘑菇视频 Tacoma students, including students of all residential and documentation statuses, while they are finding paid and unpaid community-engaged opportunities.
Links for Staff and Faculty
: Link to form with policy information around outside work and other time commitments which could impact 蘑菇视频 work or make a conflict of interest. Form completion may be needed for some community engagement activities when it is not a part of normal job duties or the 蘑菇视频 employee is being paid/given anything for participation.
Academic Employees Outside Work Form: Link to form for faculty, librarians, and academic employees with policy information (including 蘑菇视频 Med) around outside work and other time commitments which could impact 蘑菇视频 work or make a conflict of interest. Form completion may be needed for some community engagement.
: All staff in contract or union positions should check the requirements for their duties, absences, and outside payments vs. additional/excess compensation before agreeing to community engagement activities related to their 蘑菇视频 position. .
A starting place and administrative authority for all things academic personnel and faculty related, including contact information, policy and process supports, and links to campus specific resources.
Faculty Senate & Governance: Code, regulations, rights, and responsibilities for 蘑菇视频 Faculty that inform the community engagement activities for faculty at Bothell, Seattle, and Tacoma campuses.
: 蘑菇视频 employees should use this webpage and follow the process for making a Contingent Worker entry in Workday for community partners. The criteria at the top of the page are intended for all staff readers but the instructions below are for staff with HR security roles to complete the business process in Workday.
: 蘑菇视频 employees and programs will work with Management, Accounting and Analysis for approval and management of external work bringing in revenue to their program.
: Find out what type of food purchasing is allowable with your money source with links to Food Approval Forms and other resources.
: EH&S guidance and policies to minimize risk for your attendees and program hosting the event. Follow links for Banquet Permits if your event will have alcohol.
Ordering 蘑菇视频 Branded Products: Use these supplies for orders of products with 蘑菇视频 logos and branding, a popular option for participation incentives. These suppliers are contracted through 蘑菇视频 Procurement Services. Contact Procurement Services (pcs@uw.edu) for questions about products not provided by these listed suppliers and for possible diverse suppliers for your needed products.
: 蘑菇视频 Procurement Services (PCS) prioritizes diverse purchasing. This webpage is a collection of their resources and process for 蘑菇视频 programs to increase diverse spending, supporting community engagement. Check these resources often for updates and contact PCS for assistance with diverse spending.
: Process needed for payments to community partners over $10,000 for goods, services, reimbursable business expenses, and subrecipient funding for 蘑菇视频 research sponsored programs.
: Access the request forms through the menu and navigate to the forms needed to support work with community partners, such as creating customer and supplier profiles in Workday. This is an internal 蘑菇视频 webpage and requires 蘑菇视频 netid sign-in.
: The most commonly used pathway for payments to individuals participating in community-engagement. This pathway is used for a broad range of service compensations, awards and stipends (academic payments to non-蘑菇视频 students and non-academic payments to 蘑菇视频 students), and reimbursements to non-employees. This page gives more information on determining if the payment should go through miscellaneous payments and what the process is for creating the miscellaneous payee profile in Workday before payment (including information on required tax IDs and tax reporting).
: A policy resource and instruction guide for payments to foreign nationals receiving payment from 蘑菇视频.
: A policy resource and instruction guide for all activities and payments to foreign nationals receiving payment from 蘑菇视频 while in the US.
: Instructions and form links for ACH, wire, check, and cash deposits. Note: cash deposit instructions are different for each 蘑菇视频 campus and programs need to receive approval in advance for collecting cash deposits.
: Instructions from Student Fiscal Services on setting up 蘑菇视频 program funds for disbursal, including grant funding, for student scholarships and other Student Account payments.
: 蘑菇视频 Bothell鈥檚 office to support their programs. 蘑菇视频 Bothell researchers should still use Office of Research webpages and resources listed in this section.
蘑菇视频 Seattle (and Tri-Campus): Office of Research: Homepage for 蘑菇视频 Office of Research, providing comprehensive research, grant, sponsored program, training, and reporting support for all 蘑菇视频 campuses and divisions.
: 蘑菇视频 Tacoma’s office to support their programs. 蘑菇视频 Tacoma researchers should still use Office of Research webpages and resources listed in this section.
蘑菇视频 Research Training Overview: Required and optional training for research supervisors, contributors, and supporting 蘑菇视频 staff.
Collaborative for Research Education: Developed curricular sequence of training courses and ad hoc instruction for research supervisors, contributors, and administrative staff working with grants and sponsored programs.
Office of Research: Funding Opportunities: Funding available for 蘑菇视频 research projects, including links for internal and external funding, opportunities for students, and the process for limited submission applications.
Gift Funded Research: Instructional resources for research using gift money rather than grant or traditional sponsored program funding.
After-the-Fact Awards: For sponsored programs (not always research) when funding is given to the 蘑菇视频 program without a proposal being submitted with 蘑菇视频 approval to the sponsor. This normally happens in community engagement activities when another institution or foundation gives funds to a 蘑菇视频 program for specific activities that are mutually beneficial to both. Since the funds must be used on a specific thing, this would not be a gift.
Sponsored Program or Gift: Decision guide for determining if the relationship between 蘑菇视频 and the paying partner is a sponsored program or a gift/donation, plus additional resources and policies for gift funded research.
Sponsored Program or Service: Decision guide for determining if the relationship between 蘑菇视频 and the paying partner is a sponsored program or a service agreement.
Agreement Types: A helpful guide to picking the correct type of documentation and process depending on the situation and risk/responsibility level of the relationship between 蘑菇视频 and the community partner.
Carefully review the MOU guidance when making an MOU so 蘑菇视频 is not bound to terms that should not be in that type of an agreement.
Non-Award Agreement: Some community partnerships may require an agreement that is in anticipation of future resource commitments in sponsored awards.聽
: Overview of licensing pathways that may be a part of community partnerships when using 蘑菇视频 innovations.
Intellectual Property: A collection of all the training, resources, and policies for intellectual property (IP) from before the start of a project to any IP that is created by the activities between 蘑菇视频 and the external partner.
: Required for Federal contracts over $900,000. See 鈥樐⒐绞悠� Procurement Services鈥� Diverse Purchasing Resources鈥� section above for more information.
: Instructions for payments, includes method lists and tax reporting instructions.
: A comprehensive guide to planning subject payments, including ethical considerations and laws/policies which impact planning payments.
Office of Research: International Research: Policies and processes specific to international research, including payments to international research subjects.
蘑菇视频 Advancement In-Kind Gifts: This page is information for donors, but useful for programs planning possible gifts. Follow these instructions for gifts of materials and equipment from community partners. Remember that equipment and items over $5,000 are and work with Equipment Inventory Office (EIO) to enter them into Workday.
: Work with your unit鈥檚 蘑菇视频 Advancement staff to document and recognize the loan, then follow the EIO on this webpage for instructions on this temporary acquisition, including insurance, if needed.
: Search for opportunities on this webpage or reach out to your unit鈥檚 CFO contact directly.
See 鈥楻esearch Training and Support鈥� section for links on how to pick the correct agreement type, After-the-Fact Awards, and Non-Award Agreements.
Instructions for determining if the work relationship between 蘑菇视频 and an individual is employee/employer or customer/independent contractor.
: Required training for all 蘑菇视频 employees involved with purchasing or the decision making to spend or manage money at 蘑菇视频. Contact your unit鈥檚 administrative staff before training to see if they have a process for documenting and tracking your training completion.
Use the instructions and linked DPA-SCC Decision Tool to see if the activity with the community partner requires a Data Processing Agreement (DPA) or a Standard Contractual Clauses (SCC) document.聽
HIPPA: Training and policies for staff and faculty working with healthcare records or information that is considered a healthcare record. This may be helpful for 蘑菇视频 employees to know what information can and cannot be shared with community partners when healthcare information is being used in engagement activities.
: Training and policies for staff and faculty working with educational records or information that is considered an educational record. This may be helpful for 蘑菇视频 employees to know what information can and cannot be shared with community partners when 蘑菇视频 students are participating in engagement activities.
Office of Youth Protection Coordinator: 蘑菇视频 resources to design programming for youth, including training, resources to mitigate risk, safety of minors, and 蘑菇视频 policies.
: Provide to a community partner as requested. Information about 蘑菇视频 limited liability terms and coverage, as well as additional liability available for 蘑菇视频 community members and property.
Personal Release Form for Media: Prepare for any photos or video of activities with community partners with the required personal release forms.
: Sample forms and waivers for all the situations which would need risk planning and management in 蘑菇视频 sponsored activities.
Links for Community Partners
: Follow these instructions for sending payments to 蘑菇视频 for scholarship, fellowship, and internship payments that should go directly to the enrolled 蘑菇视频 student without any other administrative or activity related payment to a supervising 蘑菇视频 program. If the student is enrolled in a fee-based program, they may give you a different invoice contact and instructions.
: Community partners can sign-up for 蘑菇视频鈥檚 business directory for faster identification as a goods or service provider when 蘑菇视频 Procurement is searching suppliers for emerging campus needs.
: Links to 蘑菇视频鈥檚 posted calls for bids on new contracts, including the solicitations which are posted by Washington鈥檚 Department of Enterprise Services.
: A complete collection of the current instructions and helpful resources for businesses and individuals who will be providing goods and services to any 蘑菇视频 campus or location. New Suppliers are encouraged to attend the onboarding and orientation sessions (see sign-up links on the webpage) and reach out to 蘑菇视频 Procurement with the contact instructions given on the webpage with questions.
: Foster鈥檚 Consulting and Business Development Center offers more focused support for businesses and non-profits through Foster鈥檚 students and faculty. This page lists current opportunities.
: Organizational consultation for community partners from Evans鈥� Master of Public Administration students.
蘑菇视频 Office of Corporate & Foundation Relations: 蘑菇视频鈥檚 dedicated office to connect corporations and foundations to the scholars and researchers at 蘑菇视频 for projects, partnerships, and more.
Community Engagement Knowledge Hub: The webpage for community partners to see a collection of 蘑菇视频 programs focused on community engagement in collaborations and relationships. This page also has many 蘑菇视频 Seattle program and department links which are not otherwise collected and shared on a central webpage. Community partners can also look at 蘑菇视频 Seattle department webpages to see their community engagement opportunities.
: 蘑菇视频 Bothell鈥檚 resources for community partnerships with their campus and programs.
蘑菇视频 Seattle: Office of Regional & Community Relations: Information and resources for partnerships in the Seattle-metro and into other Washington regions. Additional information on 蘑菇视频鈥檚 external relations and efforts through the Office of External Affairs.
: 蘑菇视频 Tacoma鈥檚 resources for community partnerships with their campus and programs.
: Washington鈥檚 educational support hub for small businesses in the state.
: Additional resources and support for the very small businesses (microenterprises) in Washington state.
: Washington鈥檚 Associate Development Organizations (ADOs) give regionally focused support to growing businesses in Washington.
:蘑菇视频 community partners may find funding or other capital resources through Washington state.
: A business registration opportunity for eligible community partners to promote visibility with 蘑菇视频 purchasing needs.
: A business registration opportunity for eligible community partners to promote visibility with 蘑菇视频 purchasing needs and also a requirement for some 蘑菇视频 purchasing, such as larger Federal contracts.
Being a 蘑菇视频 Research Participant: Information on being a research participant in 蘑菇视频 programs. Also look at individual departments and programs for posted opportunities
: Federal guidance for research participants to support them before, during, and after participation.